Privacy Policy

1. Introduction

OnPar HR is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information. By using our website and services, you consent to the data practices described in this policy.

2. How We Collect and Process Information

We may collect and process information about you from several sources, including:

Direct interactions: When you enter your information on a contact form on our website or subscribe to our newsletter. The data controller for this data is OnPar HR.
Networking activity: When a staff member collects your details during networking and determines a legitimate interest in our HR services.
Client agreements: When your company provides information about you for the purpose of receiving HR services. In this case, your employer remains the data controller, and OnPar HR acts as a data processor.

3. Types of Information Collected

We collect only the necessary information required to deliver our services effectively and in compliance with the Data Protection Act (2018) and the General Data Protection Regulation (GDPR). This may include:

Name, job title, company details
Contact information (email address, phone number)
Employment-related data (where applicable)
Any other relevant information necessary for HR services

4. Subject Access Requests (SAR)

Under GDPR, you have the right to request a copy of the personal data we hold about you. To make a Subject Access Request, please email info@onparhr.com or write to us at:

OnPar HR
Maidstone Road,
Chatham, Kent,
United Kingdom,
ME5 9FD

Before submitting your request, we recommend reviewing the Information Commissioner’s Office (ICO) guidance on SARs.

5. Purpose of Data Collection

We collect and process data to:

Improve website functionality and user experience
Communicate relevant HR services and updates
Conduct market research and surveys
Provide outsourced HR services under client agreements

If you provide your information through our website, we assume you have a legitimate interest in our services and consent to contact.

6. Data Retention and Accuracy

We retain personal data only as long as necessary for regulatory, legal, or business purposes. Data will be erased if:

You request deletion (if legally permissible)
It is found to be inaccurate or outdated
It no longer serves a legitimate business interest

If you need to update your information, please contact us at info@onparhr.com

7. Marketing Preferences & Right to Be Forgotten

You can opt-out of marketing communications or request data deletion by:

Clicking the "unsubscribe" link in our emails
Emailing [Insert Email] with your request

In certain cases, we may need to retain data if required for legal or HR-related matters.

8. Third-Party Data Sharing

We do not sell your data to third parties. However, we may share your information with trusted service providers necessary for marketing or HR service delivery, including:

Cloud-based HR software: To assist in HR processes
CRM and marketing platforms: To manage communications
Analytics tools: To analyze website performance

All third-party providers comply with GDPR regulations to ensure data protection.

9. Data Security

We store collected data securely using encrypted cloud storage. If data is transferred outside the EEA, appropriate safeguards are in place in accordance with GDPR.

10. Cookies

Our website uses cookies to enhance your browsing experience. You can manage cookie preferences through your browser settings. More information on controlling cookies can be found at www.aboutcookies.org.

11. External Links

Our website may contain links to third-party websites. We are not responsible for their privacy policies and recommend reviewing them separately.

12. Updates to This Policy

We review and update this Privacy Policy periodically. Any changes will be posted on our website.

13. Contact Us

For privacy-related inquiries, please contact us at:
Info@onparhr.com
OnPar HR, Maidstone Road, Chatham, Kent, United Kingdom, ME5 9FD